Who we areThis is the global privacy statement (HR) of Shelf Drilling, Ltd. and its wholly-owned subsidiary entities, whether direct or indirect (collectively “Shelf Drilling” or “we” or “us”).
Shelf Drilling, Ltd. is located at One JLT, Floor 12, Jumeirah Lakes Towers, P.O. Box 212201, Dubai, United Arab Emirates. The addresses of our other offices are set out at: https://www.shelfdrilling.com/contact-us/.
What Personal Information We Collect And UseThis global privacy statement explains how we collect, hold, record, use, amend, destroy and disclose your personal information in the context of your employment or engagement with us. Depending on where in the world you are based, the terms of this global privacy statement may be supplemented by, and applies subject to, the express terms of any local privacy statement that applies to you. You should read this global privacy statement in conjunction with any local privacy statement that applies to you. Local privacy statements can be accessed on our intranet page and can be obtained from firstname.lastname@example.org.
In this global privacy statement, ‘personal information’ means your personal data, i.e., information about you from which you can be identified or are identifiable. Your personal information does not include personal data where identifiers that associate that data with you have been removed.
It is important that your personal information is accurate and up to date. Please keep us informed if your personal information changes during your employment or engagement with us. Any changes to your personal information should be notified to: email@example.com.
We process your personal information during and after your employment or engagement with us. This includes collecting your personal information, recording it, storing it, using it, amending it, destroying it and, in some circumstances, disclosing it.
The types of personal information we will process about you will vary depending on the nature of our relationship with you but may include:
- Name, title, age, date of birth and gender
- Home address
- Personal contact details
- Marital status and dependents
- Next of kin and emergency contact information
- Job title / role
- Offer letter and contract of employment / contract for services
- Documentation confirming your right to work
- Start date and, if different and relevant to the country in which you work, the date on which your continuous employment with us commenced
- Work location or place of employment
- Professional memberships and qualifications, professional certificates, approvals or licenses where applicable including offshore survival certificates)
- Bank account details
- Payroll information and wage records, tax status information, compensation history, expense details, salary and benefits details, including retirement savings, pension and bonus details
- Tax and national insurance details, including national insurance number and social security number
- Absence records (excluding data disclosing sickness and health information)
- Hours worked, overtime, shift records, swipe card records
- Holiday entitlement and holiday records
- Training records
- Travel booking details, including passport numbers, expiration dates and copies, frequent flyer account details, seat preferences, home airport locations and travel itineraries
- Performance, disciplinary and grievance information
- CCTV footage
- Information about your use of Shelf Drilling's information and communications systems
- Leaving date and your reason for leaving
Special Categories Of Personal InformationWe may also process the following special categories of personal information about you:
- Information about your race or ethnicity, religious belief, sexual orientation and political opinions
- Trade union membership
- Information about your health including any medical condition and sickness records
- Biometric data for the purpose of uniquely identifying you
- Information about criminal convictions and offences
How Your Personal Information Is CollectedDuring your employment or engagement with us, we will collect personal information about you as follows:
- The information provided to us by you
- Health information from medical professionals including occupational health providers and/or as a part of Shelf Drilling's benefits program(s)
- Information provided to us by other employees, directors, contractors, agents, clients, suppliers and/or customers
- Licensing and certifications from the organizations providing them
- In the course of job-related activities throughout the period you work for or are engaged by Shelf Drilling
How We Use Your Personal InformationWe may use your personal information to:
- contact you
- determine your eligibility for employment or engagement in the relevant jurisdiction
- determine the terms on which you will undertake work for Shelf Drilling
- determine your tax status
- make decisions about your continued employment or engagement and make arrangements for the termination of our working relationship with you
- make decisions about your remuneration and compensation
- perform our obligations and exercise our rights under your terms or contract of employment or engagement
- perform any obligations and exercise any rights imposed or conferred on us by law in connection with your employment or engagement
- comply with applicable laws, regulations and other governmental requirements
- manage sickness absences, and requests for absences from work, in respect of employees (including medical appointments; maternity, paternity, adoption, parental and/or shared parental leave; time off for dependents; trade union duties; bereavement; and / or jury service) and communicate with our relevant benefit providers or other insurers in respect of our employees
- manage flexible working applications from employees
- assess fitness to work; and consider disability status and reasonable adjustments for employees who may require this
- provide all necessary medical care to individuals who require it when working on one of our offshore installations
- provide and process payments and benefits including, if you are an employee, deducting tax and other contributions as required by law or elected by you
- maintain records of working time, holidays, and working time opt-out agreements and other aspects of employee's employment with us
- provide access to and use of our IT and communications systems and to monitor use of these systems (e.g., your email communications)
- monitor actions on Shelf Drilling premises and offshore installations through CCTV
- prevent and detect crime, fraud or corruption
- conduct business operations, management, planning and promotion, including accounting and auditing
- conduct performance reviews, manage performance and determine performance requirements for employees
- conduct disciplinary proceedings in respect of employees, compliance reviews and investigations
- conduct education, training and development in respect of employees
- conduct grievance proceedings in respect of employees
- conduct equal opportunity monitoring in respect of employees
- comply with the law
- comply with the requirements of a regulator
- inform your contacts in the event of sickness, accident or other emergency
- provide verification of your employment or engagement with us
- establish, exercise or defend legal claims
- facilitate an actual or potential sale or restructuring of our business
- otherwise manage and administer your relationship with us and deal with any issues arising from it or in connection with it
The Legal Basis For Processing Your Personal InformationDepending on what personal information you provide and the context in which you provide it, we rely on one or more of the following lawful grounds for processing your personal information:
- Consent – in cases where this is appropriate, where you have agreed to us processing your information for a specific reason
- Contractual performance – the processing is necessary to enter into or carry out your contract of employment or engagement
- Legal requirements – to comply with our legal obligations
- Legitimate interests – the processing is necessary for our legitimate interests such as:
- For business management
- For workforce planning
- To review equality of opportunity or treatment
- To ensure compliance with our policies and procedures
- To ensure compliance with our confidentiality obligations to customers
- To ensure network and information security, including checking for viruses, preventing unauthorised access to our information and communication systems, preventing malicious software distribution, or to find or retrieve lost messages
- To verify the identity of individuals accessing our premises
- To prevent and detect theft
- Business promotion and marketing of our services
- To be informed in the event of sickness, accident or other emergency
- To facilitate an actual or potential sale or restructuring of our business
- Where we process special categories of personal information – we rely on the following legal grounds for processing special categories of personal information. These are:
- To exercise or perform employment law rights or obligations
- To prevent or detect unlawful acts
- To protect the public against dishonesty
- For health or social care
- To establish, exercise or defend legal claims
- To review equality of opportunity or treatment
- To protect the vital interests of you or another person in either case if you are incapable of giving consent
Sharing Your Personal InformationIn the course of processing your personal information for the purposes described above, we may disclose that information to:
- tax authorities and/or collectors
- our regulators
- other entities in the Shelf Drilling group of companies
- our service providers, including payroll and retirement savings and pension administrators, IT service providers, providers of staffing solutions, occupational and other health providers including but not limited to those involved in the provision of medical care, travel agents/bookers and those involved in providing benefits to employees
- our professional advisors (including legal counsel, tax advisors, accountants and auditors)
- our shareholders including to comply with compulsory reporting requirements
- the public for business promotion purposes
- potential or actual purchasers of the business, or other third parties in the context of a possible sale or restructuring of the business
- any person specified by you – for example, where you ask us to provide a reference or other information to that person
- other third parties where necessary to comply with legal obligations upon us.
International Data TransfersWe process personal information in countries around the world where we have operations. If you work in our operations within the European Economic Area (EEA), we may transfer your personal information to countries outside the EEA to operate our business and/or to comply with legal obligations. Some of these countries outside the EEA in which we operate are not covered by an adequacy decision by the European Commission which means that such countries are not deemed to provide an adequate level of protection for your personal information. However, in such cases, we will take appropriate measures to safeguard your personal information in a way that complies with relevant data protection laws.
How Long We Keep Your Personal InformationWe will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Given that we operate on a global basis, the relevant periods for which we hold personal information may vary according to the requirements of local laws but, in general terms, we will only retain your personal information for periods required or permitted by law or, more generally, for the period of your employment or engagement and thereafter for so long as is required to allow us to establish, exercise or defend legal claims. For more information as to how long we may retain personal information in particular circumstances, please refer to any local privacy statement that applies to you or email firstname.lastname@example.org.
Automated Decision-MakingWe do not envisage that any decisions will be taken about you using automated means. If this position changes, you will be notified.
Your Rights In Respect Of Your Personal InformationUnder local privacy laws, you may have certain rights as regards your personal information. Where such rights exist, they will be detailed in the local privacy statement that applies to you. If you are unsure whether there is a local privacy statement that applies to you, please email email@example.com.
Examples of the types of rights you may have as regards your personal information are as follows:
- Access to your information – if you have this right, you can request a copy of the personal information about you that we hold.
- Correcting your information – if you have this right, you can ask us to correct your personal information if you believe it is not accurate, complete or up-to-date.
- Deletion of your information – if you have this right, you can ask us to delete your personal information if:
- it is no longer necessary for the purposes for which we obtained it;
- you withdraw your consent, and we have no other legal basis for the processing;
- you validly object to the processing as described below;
- we have unlawfully processed the data; or
- we must delete the data to comply with a legal obligation.
- Objecting to how we may process your information – if you have this right, if we process your personal information to perform tasks carried out in the public interest or on legitimate interest grounds, you can object to this processing on the basis of your particular situation. We will only then continue the processing if we have overriding legitimate interest grounds for this, or the processing is to establish, exercise or defend legal claims. You may also object if we process your personal information for direct marketing purposes.
- Restricting how we may process your information – if you have this right, you can ask us to restrict our processing of your personal information if:
- you contest the accuracy of the information (for a period of time that enables us to check it);
- there is no longer a legal basis for us to process your information, but you don’t want the data deleted;
- we no longer need the data, but you require it to establish, exercise or defend legal claims; or
- you have objected (as above) and are awaiting confirmation as to whether we have overriding legitimate grounds for processing.
- Transfer – if our processing is based on your consent or necessary to carry out our contract with you, and is carried out by automated means, if you have this right you can request a copy of the personal information you have provided to us and the transfer of this to someone else. Where technically feasible, you can ask us to transfer it directly.
- Withdrawing consent for processing your information – if you have this right, you may withdraw your consent for the processing of your personal information at any time in which case we will stop processing your personal information for the purpose(s) for which consent was given unless we have another legal basis for the processing.
Contact Information, Further Advice And ComplaintsIf you have any questions about this global privacy statement or how we handle your personal information; wish to make a complaint about how we are using your personal information; or wish to exercise any of your rights in respect of your personal information, you can contact us by sending an email to firstname.lastname@example.org.
Under local privacy laws you may have a right to complain to the data protection supervisory authority in your jurisdiction. Where such a right exists, it will be detailed in the local privacy statement that applies to you.
Changes To Our Global Privacy Statement (HR)This global privacy statement will be subject to regular internal review and any updates will be placed on the intranet page.
Paper copies of this global privacy statement may also be obtained by sending a request to email@example.com
This global privacy statement was last updated on 26 September 2022.